Administrators often need to review ownership information across their community. Instead of looking up each unit one at a time, you can run and customize a report through Condo Control. This user guide outlines how to generate an owners list (also known as a resident list) using the Reports feature. You can also use this report to download a resident list or export a list of residents who require assistance in an emergency.
For a detailed demonstration on how to use our Reports feature, refer to the following video guide:
Viewing & Customizing Reports
1. Select Reports from the main menu.
2. Scroll to the Unit File section and select the Phone Numbers and Emails report by clicking the graph icon beside the report.
Tip: If you plan to use this report regularly, click the star icon to add it to your favourites.
Alternatively, you can search for the report at the top of the Reports page.
3. By default, the Phone Number and Emails report is sorted by Unit and includes each user's Name, Group, Email and Phone Number(s). To customize the fields select Customize Report (click to toggle).
4. Add a custom name for your report. Then, select which fields you would like displayed by clicking and dragging them to either the "Do not show" or "Show" section. If you plan to use this customized view again, select Create New to save the template. Once completed, click Run Report.
5. Next, select the funnel icon to filter the report by group.
6. Locate the Filter by Groups category and pick the applicable group(s) from the drop-down menu (e.g. Owner, On-Site Owner, Off-Site Owner etc.) Once completed, click Submit to run the filtered report. Made a mistake? Click Reset to clear the filters.
7. To download a copy of the report, select Export and pick a file format.
You have successfully downloaded your customized and filtered report.